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Forms and Publications

Acceptable Approvals/Signatures for Forms

There are three possibilities for approving or signing the forms below:

  • Adobe Signature - Adobe signature with a scanned image of a wet signature. Please see Adobe's Quick Start Guide, step 4.c .
  • UC Merced Email - Forms should be completed online and forwarded as an email attachment to the appropriate persons for approval. Signers should indicate, "I approve" or "I do not approve" and add any notes they wish in the body of the email, and then forward it (with form attached) to the next person for approval via UCM email. The email approvals should be submitted through a single email trail. The final person to approve/disapprove should forward the form and email trail to, with a copy to the school's graduate coordinator.
  • Wet Signature/Copy of Wet Signature - Traditional original ink signature on paper.

Please note: Forms submitted without acceptable approvals/signatures will be considered incomplete and will NOT be processed. When a form is processed the student will receive an email notification to their UCM email account.

Dates and Deadlines

Enrollment and Status Forms

Qualifying and Advancement Forms

  • Request for Reconstitution of Committee Membership
  • Application for the Advancement to Candidacy (for Master's AND Ph.D. students)
    Note: this form, previously a .pdf, is now an electronic form. For access to these forms, please contact the appropriate person below.

School of Engineering:

Tomiko Hale
Assistant Director, Graduate Student Support Services

School of Social Sciences, Humanities and Arts


School of Natural Sciences

For Applied Mathematic and Physics majors contact:
Amanda Sargent
Graduate Student Specialist

For Chemistry and Chemical Biology and Quantitative & Systems Biology majors contact:
Joy Sanchez-Bell
Graduate Student Specialist

Degree Application Forms and Guidelines

Note: this form, previously a .pdf, is now an electronic process.  When you are ready to file for graduation, click on the link above. It will take you to the student portal where you will have to log in using your username and password. Once you are logged in, click on Student Records, then MyStudentRecord and then Graduation Application. This will take you to Step 1 of the application process.  Follow the rest of the instructions to submit your graduation application for the appropriate term. Contact the Graduate Division office if you have any questions regarding this new process. 

    Faculty/Staff Forms and Publications

    Graduate Student Publications

    Other Resources